General
What can I submit to the FSU Digital Repository?
Who can submit to the FSU Digital Repository?
What submission form should I use?
Can I use this site to submit materials to the University Archives?
What materials should my data deposit include?
How long will it take my materials to be available online after submitting?
Where can I find information about copyright and legal agreements?
What are the Creative Commons licenses and what do they do?
What can I submit to the FSU Digital Repository?
We accept various research outputs for submission to the FSU Digital Repository.
- Journal articles
- Theses and dissertations
- Honors Theses
- Working papers
- Research/technical reports
- Capstone projects
- Conference papers/proceedings
- Conference presentations
- Posters
- Data sets
- 3D models
If what you are trying to submit is not listed here, please select “Other” in the submission form list or contact us.
Accepted file types vary by submission form and can be found listed within the form below the file attachment section.
Who can submit to the FSU Digital Repository?
Anyone who is a member of the FSU community with a valid FSUID can log into the submission form and upload their work to the repository. Work can also be uploaded by a non-author as long as they too have an FSUID.
What submission form should I use?
Currently, there are 15 different submission forms to choose from. Each form is designed with unique fields to accurately describe the content being submitted. If there is any confusion regarding what submission form is best for you, please read the following descriptions:
- 3D Object
- A form intended for a file or set of files representing 3D models.
- Audio
- A form for those submitting a file containing audio data. A resource primarily intended to be heard. Examples include a music playback file format, an audio compact disc, and recorded speech or sounds.
- Book
- A form for those submitting a file containing a complete monograph, textbook, or other long-form publication. A non-serial publication that is complete in one volume or a designated finite number of volumes.
- Capstone Project
- A generic form for use by programs who want their student’s capstone projects shared online. The Doctoral Nursing Program has its own form.
- Conference
- A form for those submitting a file containing information or materials presented at or associated with an academic conference. These can include papers, posters, and presentation slides.
- Data Set
- A form for those submitting a file or set of files containing an assembled collection of data associated with a specific scholarly/research project or experiment.
- Doctoral Nursing Program Capstone Project
- A form for use by students submitting their Doctoral Nursing Program capstone project.
- Editorial
- A form for those submitting a brief essay expressing the opinion or position of the chief editor(s) of a (academic) journal with respect to a current political, social, cultural, or professional issue.
- Honors Thesis
- A form for those submitting their honors thesis.
- Journal Article
- A form for those submitting an article, typically the realization of a research paper reporting original research findings, published in a journal issue. Generally, publisher policy requires the "accepted manuscript" (a MS Word document version after it has been peer reviewed and accepted for publication, but before it has been typeset and formatted by the journal into a final PDF) into institutional repositories.
- Report
- A form for those submitting a report. A report is a separately published record of research findings, research still in progress, policy developments and events, or other technical findings, usually bearing a report number and sometimes a grant number assigned by the funding agency. In a more general sense, any formal account of facts or information related to a specific event or phenomenon, sometimes given at regular intervals.
- If you are submitting a report about the overall work of a university college, school, department, office or center, you should contact the University Archivist at lib-specialcollections@fsu.edu to see if you need to deposit a copy in the University Archives.
- Review
- A form for those submitting a review or critique of others' published work. For example, a book review or commentary.
- Video
- A form for those submitting a recording of visual images, usually in motion and possibly sound accompaniment.
- Working Paper
- A form for those submitting a working or discussion paper circulated publicly or among a group of peers. Certain disciplines, for example economics, issue working papers in series.
- Other
- This is a generic “catch-all” form for a submission that doesn’t fit into a pre-defined category.
Please contact lib-support@fsu.edu for submission assistance. Most definitions follow the COAR Repositories vocabulary.
Can I use this site to submit materials to the University Archives?
FSU University Archives maintains a separate process for submission. Please visit the University Archives website for more information.
What materials should my data deposit include?
For those wanting to upload data sets as their research output or part of a grant funded project can find a detailed breakdown of what we want included with the data sets by reading the Data Deposit Policy.
How long will it take my materials to be available online after submitting?
The duration of time it takes to review and upload submissions can vary depending on the complexity of the files being submitted or the volume of submissions received. Submissions that are approved should expect a 24 hour to 3 day processing time before being available online. Approved Honors Theses should expect 1-2 weeks processing time after their final due date.
Where can I find information about copyright and legal agreements?
The Copyright and Legal Information page consolidates information regarding content guidelines, rights, legal agreements, the notice and takedown policy, etc. When submitting work to the repository users grant FSU an non-exclusive right to preserve and reproduce the work which is explained in the author agreement.
What are the Creative Commons licenses and what do they do?
Generally speaking, you own the copyright to your creative and intellectual work the moment it takes tangible form (see FSU's Public Access Policy for Research Publications regarding faculty authorship and Student Intellectual Property Policy regarding students' creations). This means you own and are the copyright holder of any original works you create, and helps to protect your rights over these original works as the creator. In the event an author has transferred copyright ownership to a publisher, it may be permitted to share the submitted or accepted manuscript to an open access repository.
Creative Commons public licenses provide a standard set of terms and conditions that creators and other rights holders may use to share original works subject to copyright, signifying to others what they may or may not do with your work. These licenses exist on a spectrum, from least restrictive to most restrictive (see below). It is important to note that once you've applied a license or CC0 to your work, it cannot be revoked. This means once you apply a CC license to your material, anyone who receives it may rely on that license for as long as the material is protected by copyright, even if you later stop distributing it.
- CC BY is the least restrictive license; it allows others to share, remix, adapt, and build upon your work, even commercially (meaning others may profit from their reuse of your work), so long as reusers credit you for your original work.
- CC BY-SA (Share Alike) allows others to remix, adapt, and build upon your work, even commercially, so long as they credit you and license their new creations under these identical terms.
- CC BY-ND (No Derivatives) allows others to share the work in any medium or format for any purpose, including commercially, so long as they give appropriate credit, provide a link to the license, and indicate if changes were made. If reusers remix, transform, or build upon the material, they may not distribute the modified material.
- CC BY-NC (Non-Commercial) allows others to share and adapt your work non-commercially, so long as they credit you and do not profit from their reuse of your work. They do not have to license derivative works under these same terms.
- CC BY-NC-SA (Non-Commercial, Share Alike) allows others to remix, adapt, and build upon your work non-commercially, as long as they credit you and license their new works under these identical terms.
- CC BY-NC-ND (Non-Commercial, No Derivatives) is the most restrictive of these six main licenses, allowing others to download your works and share them with others as long as they do so non-commercially, provide credit to you, and do not change the work in any way.
Aside from these six main licenses, all of which have some level of restriction, there is also a tool, CC0, that allows you to waive all rights over your work and enter it into the public domain without any restrictions whatsoever, enabling others to reuse your work however they like.
This is just a brief overview of Creative Commons public licenses. For more information about CC licenses and CC0, including license deeds and legal codes, please visit About CC Licenses on the Creative Commons website. If you have a question or require further assistance, please contact us.